PDF Markups Missing When Placed into InDesign

PDF markups created using Acrobat or third-party PDF applications may not appear when placing the PDF into an InDesign file.

This is exceptionally frustrating when the markup is very minor and easily overlooked.

Markups (e.g., added text, lines & shapes, and comments) are not modifications of the original file. They are created separately.

Here are some examples of this issue in a real-world workflow and how to handle it:

PDF Markups - sourceIn this fictitious illustration of mixed-use development, a colleague provides a site logistics plan. During a review of the draft, it was determined that a construction lay-down yard should be depicted.

PDF Markups - RevuThe colleague used Bluebeam Revu to add the lay-down yard to the draft PDF that was circulated.

PDF Markups - sourceUpon importing the revised site logistics into InDesign, the lay-down yard appears to be missing.

You could simply flatten the PDF within Adobe Acrobat but you would loose the ability to edit those portions of the document or you would have to manage multiple versions of the file.

Educating your colleague is the best approach. This lets them maintain ownership of the source and manage edits, while providing you with a flattened publish file.

PDF Markups - FlattenInstruct them to export as a flattened file. In Bluebeam Revu, this can be accessed as shown above.

PDF Markups - Flatten optionsIn the dialog box, they should select, Allow Markup Recovery, and Include All Markups.

Remember that in the long run, getting quality files from your colleagues and partners is far better than choosing the quick fix.